Mail Assistant
Visibility and power over every Apple Mail account — see which senders are filling your mailboxes, find emails with precision using advance search combinations, manage bulk emails status and folders, view detail report on senders, and export reports to csv.
Your inbox, reimagined. Mail Assistant gives you a smarter way to manage, understand, and take control of your email accounts.
Your Email. Your Mac. Your Privacy. Mail Assistant works locally alongside Apple Mail without connecting to external servers or transmitting your email data. There are no account sign-ins, cloud storage, or remote backups. Just powerful email management with privacy built into the experience.
Apple Mail does a great job of managing your email. But managing your inbox is only part of the picture. Understanding what's inside it is another story.
Mail Assistant gives you a deeper look at your email activity, revealing which senders contribute the most messages and storage, how communication changes over time, and which senders have gone dormant or whose messages you've never opened. Explore detailed sender reports, weekly activity trends, and visual insights that go far beyond basic mailbox statistics.
Finding what you're looking for is just as powerful. Advanced search capabilities lets you combine multiple search criteria across all your accounts or focus on individual accounts to pinpoint specific messages with greater precision.
And when it's time to take action, you don't have to manage everything one message at a time. Search results can be handled in bulk across accounts, allowing you to organize messages, move them to folders or trash, change read status, and unsubscribe from unwanted senders. Actions include confirmation before execution and a way to restore changes afterward, where supported.
See more. Understand more. Take control of your inbox.
Features of Mail Assistant
Four thoughtfully designed sections, each serving a purpose: Advanced Search to find exactly what you're looking for, Sender Reports to uncover what's happening across your inbox, Trends to visualize email activity over time, and Settings to manage your preferences, review your data, and access support. Together, they give you a more complete and powerful way to manage your Apple Mail experience.
Click any screenshot to enlarge it — click outside, or press Escape, to close. Where a tab has more than one, the row scrolls sideways.
Find anything. Take action on everything.
Go beyond basic email search. Mail Assistant gives you precise control over how you search, letting you combine multiple criteria such as sender, subject, message content, date, read status, folders, attachments, and more. Search across all your accounts simultaneously or narrow your search to a specific account.
Finding a sender is even easier. Start typing a name, email address, or domain, and instantly see matching senders along with the number of messages associated with each.
But finding messages is only half the story. Turn your search results into action. Select individual messages or entire groups to move them between folders, send them to trash, or change their read status — all in a single operation. Every result clearly identifies which account it belongs to, so you always know where your messages are coming from.
Save frequently used searches for quick access, revisit recent activity, restore eligible messages, or export your search results to a spreadsheet for further review.
Search with precision. Manage with confidence.
Discover who's behind your inbox
Get a detailed breakdown of the people and organizations filling your inbox. Mail Assistant gives you three ways to turn sender activity into meaningful insights:
Volume & Storage Rankings
See who's sending you the most messages and which senders are consuming the most mailbox space. Rank senders by message count or storage usage to see who is taking up the most space.
Folder Distribution
Explore individual senders to see how their messages are distributed across your folders. Understand where their emails are accumulating and get a clearer picture of how your mailbox is organized.
Sender Management
Turn insights into action. Move a sender's messages to Trash, mark them as read or unread, find available unsubscribe information, or designate trusted senders to protect their messages from being staged for trash.
Know who's filling your inbox. Decide what deserves to stay.
Stay ahead of what's happening in your inbox
Your inbox is constantly changing. Trends helps you understand those changes by revealing patterns in your email activity and highlighting messages and senders that deserve a closer look.
Weekly Email Activity
See incoming email statistcs over time, track message volume week by week, and identify your busiest periods. Understand how your inbox is growing and email activities throughout the week.
Unopened Senders
Discover senders whose messages you've never opened. Identify unfamiliar or overlooked sources of incoming email and see who's reaching your inbox without ever getting your attention.
Dormant Senders
Find addresses you haven't received messages from in over a year. Identify senders that have gone quiet and uncover email relationships that may no longer be active.
Unread Mail Insights
See what's currently accumulating unread in your inbox. Identify growing backlogs and discover where unread messages are building up before they become overwhelming.
Each list can be filtered, sorted, and expanded to explore the underlying messages. Clear descriptions explain why each sender or message appears and how the results are organized. You can also narrow results to senders you've never corresponded with, keeping familiar contacts out of the way.
Trends is designed to give you visibility, not make decisions for you. It never changes or moves your messages automatically. Everything it shows you is already on your mac and calculated from Apple Mail's index.
Recognize the patterns. Spot what you've missed. Stay ahead of your inbox.
You can see exactly what it is holding
Settings shows the folder access you granted and lets you withdraw it, how large the search index is and how much of your mail is in it, and every mark you have put on a sender. It also lists, in plain words, everything the app keeps on your Mac and how to remove all of it. You are in total control over what Mail Assistant shows you and does. If you ever need assistance or would like to report a bug, settings gives you the option to contact us to assist in any way we can or receive suggestions for features.
Take action. Stay in control.
Bulk actions, made simple
Why manage messages one at a time when you can handle hundreds in a single operation? Move messages to folders or Trash, or mark them as read or unread across multiple senders and email accounts at once. Before anything happens, you'll see a confirmation showing exactly how many messages will be affected. Once complete, Mail Assistant reports how many messages were successfully processed. Operations can also be stopped midway without losing changes that have already been completed.
Stop unwanted email at the source
Moving to trash an unwanted email ad, spam or marketing emails only takes care of the messages already in your inbox. Mail Assistant helps you take the next step by identifying unsubscribe information included in a sender's message headers and opening the available link in your browser. It also provides context to help you make an informed decision, distinguishing between senders you've previously corresponded with and unfamiliar senders where unsubscribing may not be the safest choice.
A way back when you need it
Not every decision has to be permanent. Restore lets you return eligible messages from Trash to their original folders so long as the trash has not been emptied by you or deleted by email providers retention policy. Messages marked as read can be returned to unread status as well. Recent Actions provides a history of the operations you've performed, giving you visibility into your activity and a convenient way to reverse supported changes.
Requirements
macOS 14 or later, and Apple Mail signed in to at least one account. Mail Assistant works alongside Apple Mail rather than replacing it.
Questions
Read the support page or write to jjleinnovations@gmail.com.